Rocket Statements

Posting this while waiting on a client to find “page 3 of 6” they swear they sent. Anyway. Here’s the short checklist I run before I push Rocket Statements exports into QuickBooks. Nothing fancy. Just the stuff I keep tripping on.

My quick pass:

Make sure the PDF end balance = the CSV/XLSX end balance. Sounds obvious. I still skip it when rushed and then redo the import.
Count lines. If the statement says 42 transactions and I’ve got 41, I’m missing a void/interest/fee line somewhere.
Date format. If the bank is D/M/Y and QBO thinks it’s M/D/Y… chaos. I normalize in Sheets first if needed (the RS Google Sheets addon makes it quick to filter/fix dates).
Check signs. Some banks flip DR/CR. I scan for refunds/fees to make sure negatives stayed negative after conversion.
Opening balance ties to prior month export. If it doesn’t, I probably grabbed the wrong file or the client sent a partial.
Duplicates: if I already synced live bank feed for that period, I tag the RS export with “PDF-only” in the file name and only import the gap dates. Or just don’t import and use it as a tie-out. Depends.
Memos. For same-amount same-day transfers, I add a tiny memo so QBO rules don’t merge the wrong ones.
Weird pages. If the PDF has watermark/page headers, I “print to PDF” to flatten first. RS seems to parse cleaner when the source isn’t doing funky overlays. Could be me.

Naming that’s working (for now): YYYY-MM-EndDate_Last4_RS.csv Example: 2024-09-30_1224_RS.csv. Easy to search in Rocket Statements later. I also use search on the last 4 to pull a quick history when a client pings me mid-call.

Export flow:

Convert in Rocket Statements to the QuickBooks-compatible file when I can. If I need to tweak, I’ll do CSV, fix in Sheets, then import.
If there’s a pile for an audit, the bulk download in RS is faster than chasing one-offs. Then I share from RS rather than emailing attachments. Less "who has the latest" back-and-forth.

Minor win: once I started doing the balance + line count first, the rest is pretty smooth. Not perfect, but I’m not re-importing as much.

Curious if there’s a faster way in Rocket Statements to compare opening/closing balances without eyeballing. Or a trick you use to avoid DD/MM vs MM/DD whiplash when clients bounce between banks. Probably user error but I’ll take any tips.

Okay, so anybody else out there weirdly still attached to manually downloading and organizing their files even though Rocket Statements and Hubdoc kind of do it for you? I've been trialing both and honestly getting mixed vibes. On one hand, RS's PDF to Excel thing is pretty rad when it spits out what I need. But then, syncing with Hubdoc...eh, sometimes it just flows better? Maybe it's just me.

I use Google Sheets a ton, and even though Rocket's addon works, I kinda find myself second-guessing whether Hubdoc's interface might save me some clicks.

Does anyone else feel the drag of figuring out which tool actually complements your setup best? Like, sometimes I just want one platform to rule them all (not that it'll happen). Spent so many hours tweaking little things and still end up needing to re-upload stuff.

Would love some thoughts on how you all juggle these tools. Or maybe I'm overthinking it all. 🤷‍♂️

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4 threads

Pre-import sanity check for RS → QuickBooks (my quick list)

Comparing Rocket Statements and Hubdoc: Battle of the Files!

Syncing Bank Feeds: Am I Missing Something?

"Secure Client Uploads – More Trouble Than It's Worth?"